2025-11-15 · · Daniel A

How to Migrate from Notion to SimplyBoard

A complete step-by-step guide to moving your notes from Notion.

Switching note apps feels like a big commitment. We get it. That's why we've made migrating from Notion as painless as possible.

This guide walks you through the entire process. It should take about 10-15 minutes, depending on how much content you have.

Before You Start

Make sure you have admin access to your Notion workspace
Create a SimplyBoard account at simplyboard.io/auth
Set aside 10-15 minutes for the migration

Migration Steps

Export from Notion · Go to Settings → Export all workspace content → Choose Markdown & CSV format.
Unzip the export · Notion exports a ZIP file. Extract it to see your pages as Markdown files.
Review your content · Open the Markdown files to see what you have. Remove any you don't need.
Import to SimplyBoard · Use our import tool to bring in your Markdown files. They become searchable entries.
Add tags (optional) · Tag your imported entries for easier filtering. Or just rely on search.

Detailed Walkthrough

Step 1: Export from Notion

In Notion, click on "Settings & members" in the sidebar. Scroll down to find "Export all workspace content." Choose "Markdown & CSV" as the export format.

This preserves your formatting while keeping the content portable. The export might take a few minutes if you have a large workspace.

Step 2: Review Your Export

Notion exports everything, including pages you might not need. Take a moment to review the files and delete anything you don't want to bring over.

This is also a good time to consolidate. Multiple small pages on the same topic? Combine them into one entry.

Step 3: Import to SimplyBoard

In SimplyBoard, open the settings menu and select "Import." Drag and drop your Markdown files, or select them from your file browser.

Each file becomes a separate entry. The content is encrypted before being stored · even we can't read your imported notes.

What Gets Preserved

All text content
Markdown formatting (headers, lists, code blocks)
Links (internal links become text)

What About Databases?

Notion databases export as CSV files. SimplyBoard doesn't have databases · it's intentionally simpler. For database content, consider whether you really need the structure, or if the data would work better as searchable text entries.

Need Help?

If you run into any issues during migration, reach out at support@simplyboard.io. We're happy to help you make the switch.

Write fast. Find faster.
Stay private.

The trusted, encrypted alternative to Notion, Trello, and Miro. A fast, private knowledge base for developers, founders, and power users who need to store and retrieve information without friction · encrypted, searchable, and offline-ready.

No credit card required. Free for personal use.

Everything you need, nothing you don't

Most tools overwhelm you with dashboards and settings you never touch. SimplyBoard gives you fast, encrypted storage that works the way you think. Every feature helps you store or retrieve information faster.

Instant Search

Full-text fuzzy search across all entries · find any snippet or command in milliseconds, even with typos.

Client-Side Encryption

Your data is encrypted with AES-GCM before it leaves your device. We never see your content.

Multiple Workspaces

Separate encrypted spaces for work, personal projects, and side ventures · each context distinct and focused.

Keyboard-First

Navigate, search, and manage entries entirely from your keyboard without breaking your flow.

Cross-Device Sync

Encrypted entries sync across all your devices, giving you instant access to your knowledge base anywhere.

Offline Support

Works fully offline. All changes sync automatically in the background when you reconnect.

How it works

1. Capture anything

Paste a command, save a snippet, or jot a note. Each entry supports plaintext or Markdown · no rigid templates.

2. Find it instantly

Type in the search bar and results appear instantly with fuzzy matching. Frequently accessed entries naturally rise to the top.

3. Stay in control

Everything is encrypted on your device before syncing. Works offline, no folders required, no lock-in.

Your data, your control

SimplyBoard uses AES-256-GCM encryption with PBKDF2 key derivation (100,000 iterations). Every entry is encrypted before it leaves your device. Our servers store only ciphertext · we cannot read your data under any circumstances. Even if our database were compromised, your data remains unreadable without your password or passphrase.

Zero-knowledge architecture

✓ SOC 2 Type 2 Infrastructure ✓ ISO 27001:2022 Infrastructure ✓ GDPR Compliant

Frequently Asked Questions

Is SimplyBoard really free?

Yes! SimplyBoard is free for personal use. We believe everyone deserves access to a private, secure knowledge base.

How does client-side encryption work?

Your password (or passphrase for Google sign-in) is used to derive an encryption key using PBKDF2 with 100,000 iterations. All your entries are encrypted with AES-GCM before leaving your device. We never see your decrypted data·not even our servers can read it.

How does encryption work with Google sign-in?

After signing in with Google, you create a separate encryption passphrase. This passphrase works exactly like a password for encryption·it derives the key that protects your data. Your Google account only handles authentication, not encryption. We cannot recover your passphrase or open your vault without it.

Can I switch between email and Google sign-in?

No. Once you register with a specific method (email/password OR Google), you must continue using that same method. Each method uses a different encryption key derivation, so they cannot be interchanged.

What happens if I forget my password or passphrase?

Because of our zero-knowledge architecture, we cannot recover your password or passphrase, or decrypt your data. This is by design·it ensures that only you can access your information. We recommend storing your password or passphrase in a secure password manager. Your account will be deleted after 90 consecutive days of inactivity.

What is the 90-day inactivity policy?

Accounts that are not accessed for 90 consecutive calendar days will be permanently deleted without notice. This helps us manage storage costs and keeps the platform lean.

Can I use SimplyBoard offline?

Yes! SimplyBoard works fully offline. Your entries are cached locally and sync automatically when you reconnect to the internet.

Is my data backed up?

Your encrypted data is stored securely in the cloud and synced across all your devices. The encryption ensures that even if someone accessed the server, they couldn't read your content.

What makes SimplyBoard different from Trello, Miro, or Notion?

SimplyBoard is built for speed and simplicity. No feature bloat, no expensive subscriptions, no learning curve. Just fast search, secure storage, and instant retrieval.

Can I self-host SimplyBoard?

Not currently. SimplyBoard is a cloud-hosted service to enable cross-device sync without you managing infrastructure. While your content is encrypted client-side, you are trusting us with metadata like your email and when entries are saved.

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